What Is A Letter Of Caution? Understanding Workplace Warnings

Subject: Letter of Caution – Excessive Tardiness

Dear [Employee Name],

This letter serves as a formal Letter of Caution regarding your recent pattern of tardiness. We have noticed that you have been late to work on [Number] occasions in the past [Time Period – e.g., month, quarter].

Specifically, on [Date], you arrived at [Time]; on [Date], you arrived at [Time]; and on [Date], you arrived at [Time]. Company policy requires all employees to arrive on time for their scheduled shift, which is [Start Time].

Tardiness disrupts workflow, affects team productivity, and is a violation of company policy. We value your contributions to the team, but consistent tardiness is unacceptable.

To correct this, we expect you to arrive on time for every shift, starting immediately. We will be monitoring your punctuality. If there are issues, you should provide a written explanation.

If your attendance does not improve, further disciplinary action, up to and including termination of employment, may be taken.

Please sign and return a copy of this letter to acknowledge that you have received and understand its contents. You may also schedule a meeting to discuss this matter with your supervisor.

Sincerely,
[Your Name/HR Department]
[Title]
[Date]

_____________________________
Employee Signature

_____________________________
Date

Subject: Letter of Caution – Performance Improvement Plan

Dear [Employee Name],

This letter is to address concerns regarding your recent performance in the role of [Job Title]. While we appreciate your efforts, we have identified several areas where improvement is needed.

Specifically, we’ve observed that [Specific issue 1, e.g., you have not met sales targets for the last three months]. Also, [Specific issue 2, e.g., your reports have contained several errors]. Furthermore, [Specific issue 3, e.g., you have not been consistently meeting deadlines].

To help you improve, we’ve outlined a performance improvement plan (PIP) below:

1. [Action 1, e.g., Complete additional sales training by [Date].]
2. [Action 2, e.g., Submit all reports to your supervisor for review before submission.]
3. [Action 3, e.g., Prioritize tasks using the provided task management tools.]

You will meet with your supervisor weekly to discuss your progress. The PIP will be in effect for [Time Period – e.g., 30 days]. We expect to see significant improvement in all the above areas by the end of this period.

Failure to meet the goals outlined in this PIP may lead to further disciplinary action, including termination of employment.

Please sign and return a copy of this letter, indicating your understanding and acceptance of the performance improvement plan. If you have any questions, please discuss them with your supervisor.

Sincerely,
[Your Name/HR Department]
[Title]
[Date]

_____________________________
Employee Signature

_____________________________
Date

Subject: Letter of Caution – Unprofessional Conduct

Dear [Employee Name],

This letter addresses concerns regarding your unprofessional conduct in the workplace. Specifically, we received reports of [Specific example 1, e.g., inappropriate comments made during a team meeting] and [Specific example 2, e.g., disrespectful behavior towards a colleague].

This type of behavior violates the company’s code of conduct and creates a negative work environment for other employees.

We expect you to:

• Treat all colleagues with respect and professionalism at all times.
• Refrain from making inappropriate comments or engaging in any form of disrespectful behavior.
• Attend a mandatory training session on workplace conduct by [Date].

We will be monitoring your behavior closely. Failure to improve your conduct may result in further disciplinary actions, up to and including termination of employment.

Please sign and return a copy of this letter, acknowledging you have received this warning. If you have any questions or require further clarification, please discuss them with your supervisor.

Sincerely,
[Your Name/HR Department]
[Title]
[Date]

_____________________________
Employee Signature

_____________________________
Date

Subject: Letter of Caution – Policy Violation

Dear [Employee Name],

This letter is a formal warning concerning a violation of company policy, specifically [Name of policy, e.g., the company’s social media policy]. On [Date], you [Specific violation, e.g., posted confidential company information on your personal social media account].

This action violates company policy and could potentially put the company at risk.

To address this, we require you to:

• Immediately remove the inappropriate content from your social media account.
• Review the company’s social media policy.
• Attend a meeting with your supervisor to discuss the policy in detail by [Date].

Future violations of company policy will result in further disciplinary action, up to and including termination of employment.

Please sign and return a copy of this letter to confirm your understanding of the situation. If you have questions, please contact your supervisor.

Sincerely,
[Your Name/HR Department]
[Title]
[Date]

_____________________________
Employee Signature

_____________________________
Date

Subject: Letter of Caution – Excessive Absenteeism

Dear [Employee Name],

This letter addresses concerns about your attendance record. We have noted that you have been absent from work on [Number] occasions during the last [Time Period – e.g., three months].

Specifically, your attendance record shows the following absences:

Excessive absenteeism is disruptive to team workflow and company operations. The company policy requires that employees provide notice of absences.

We expect you to improve your attendance. You must:

• Adhere to the company’s attendance policy.
• Provide appropriate documentation for any future absences.

Continued failure to maintain acceptable attendance may lead to further disciplinary action, up to and including termination.

Please sign and return a copy of this letter to acknowledge receipt and understanding. Discuss any questions with your supervisor.

Sincerely,
[Your Name/HR Department]
[Title]
[Date]

_____________________________
Employee Signature

_____________________________
Date

Subject: Letter of Caution – Lack of Professionalism

Dear [Employee Name],

This letter addresses concerns regarding your conduct, which did not demonstrate professional behavior. We have received reports regarding [Specific examples, e.g., interactions with a client that made them feel uncomfortable; use of inappropriate language during a meeting].

This type of conduct is detrimental to the company’s image and violates the company’s code of conduct.

To help you improve and maintain the professional standards of the company:

1. You are required to meet with your supervisor to review the company’s code of conduct.
2. You will also attend a professional development workshop on workplace communication.
3. Your behavior will be monitored and reviewed on a daily basis for the next 30 days.

Failure to demonstrate improvements in your professional conduct may result in further disciplinary action.

Please review the contents of this letter and sign below to show you understand them. Discuss any questions with your supervisor.

Sincerely,
[Your Name/HR Department]
[Title]
[Date]

_____________________________
Employee Signature

_____________________________
Date