Decoding the Essentials: A Transfer Note Nursing Example

Subject: Patient Transfer – John Doe, MRN: 1234567

Dear Skilled Nursing Facility Admissions Team,

This email is to inform you of the upcoming transfer of our patient, John Doe, MRN: 1234567, from [Hospital Name] to your facility on [Date] at approximately [Time]. Mr. Doe is being transferred for rehabilitation following a hip replacement surgery.

Here’s a summary of his condition and care plan:

• **Diagnosis:** Post-operative hip replacement, hypertension.
• **Medications:** Please see the attached medication list.
• **Diet:** Regular diet, no dietary restrictions.
• **Activity:** Physical therapy ordered, ambulate with a walker.
• **Precautions:** Fall risk, requires assistance with all transfers.

Attached you will find the full transfer note with detailed information, including his history, current vital signs, and recent lab results. Please let us know if you have any questions before his arrival. The nurse, [Nurse’s Name] can be reached at [Phone number] or [Email Address].

Thank you for your excellent care.

Sincerely,

[Sending Nurse’s Name]

[Hospital Name]

Subject: Transfer Notification – Patient: Jane Smith, MRN: 9876543 – ICU to Medical Floor

Dear Medical Floor Nursing Team,

This email serves as notification that Jane Smith, MRN: 9876543, will be transferred from the ICU to the Medical Floor (Room 305) at [Time]. She is being transferred now that her condition has stabilized.

Key points for the transition:

• **Diagnosis:** Pneumonia, recovering from sepsis
• **Current Status:** Stable vital signs, responding well to antibiotics.
• **Medications:** Attached medication list.
• **Precautions:** Contact precautions (until cultures return negative).

The detailed transfer note is attached, including all relevant information. Please note that she still has a PICC line in her left arm. The ICU nurse, [Nurse’s Name], will be providing a bedside handoff. Please feel free to contact us at [Phone number] if you have any questions.

Thank you.

Sincerely,

[ICU Nurse’s Name]

[Hospital Name]

[Your Hospital Letterhead]

[Date]

[Home Health Agency Name]

[Home Health Agency Address]

Subject: Patient Transfer – Patient: Robert Jones, MRN: 2468013

Dear Home Health Care Team,

This letter is to confirm the discharge and transfer of Robert Jones, MRN: 2468013, to your care. He is being discharged home today, [Date], with home health services.

Summary:

• **Diagnosis:** Heart failure, diabetes.
• **Medications:** See the attached medication list, including insulin administration guidelines.
• **Diet:** Diabetic diet.
• **Wound care:** Incision on left leg, dressing change every other day (see detailed instructions attached).
• **Activity:** Limited activity, assist with ambulation.

Attached you will find a comprehensive transfer note including his medical history, recent labs, and detailed care instructions. Please contact [Patient’s Physician Name] at [Phone Number] if you have any questions or concerns.

We appreciate your assistance in supporting Mr. Jones at home.

Sincerely,

[Discharge Nurse’s Name]

[Hospital Name]

Subject: Patient Transfer – Emily Carter, MRN: 1122334 – Transfer to [Psychiatric Facility Name]

Dear Admissions Team,

This email confirms the transfer of Emily Carter, MRN: 1122334, to your facility today, [Date] at [Time]. She requires inpatient psychiatric care.

Key Information:

• **Diagnosis:** Major Depressive Disorder, Suicidal Ideation.
• **Current Status:** Stable but requiring close monitoring.
• **Medications:** Attached medication list, including current dosages of antidepressants and anxiolytics.
• **Precautions:** Suicide precautions (constant observation).
• **Special Considerations:** History of self-harm.

The full transfer note, including psychiatric assessment and treatment plan, is attached. Her belongings will arrive with her. Please contact the nurse, [Nurse’s Name] at [Phone number] if you have any questions about her care.

Thank you for your care.

Sincerely,

[Sending Nurse’s Name]

[Hospital Name]

Subject: Patient Transfer – David Miller, MRN: 3344556 – Transfer to PICU

Dear PICU Nursing Team,

We are writing to inform you that David Miller, MRN: 3344556, will be transferred to the PICU from the general pediatric floor at approximately [Time].

Quick Summary:

• **Diagnosis:** Severe asthma exacerbation, respiratory distress.
• **Current Status:** Requiring continuous nebulizer treatments and supplemental oxygen.
• **Medications:** Albuterol nebulizers every 2 hours, IV steroids.
• **Allergies:** No known allergies.
• **Precautions:** Respiratory isolation.

A full transfer note is attached, including all details about his medical history, recent vital signs, and treatment plan. The attending physician, Dr. [Physician’s Name] can be contacted at [Phone Number]. We will provide a bedside handoff upon arrival.

Thank you.

Sincerely,

[Sending Nurse’s Name]

[Hospital Name]

[Your Hospital Letterhead]

[Date]

[Ward Nursing Team]

[Hospital Address]

Subject: Patient Transfer – Patient: Sarah Brown, MRN: 7788990

Dear Ward Nursing Team,

This letter is to confirm the transfer of Sarah Brown, MRN: 7788990, from the Emergency Department to your ward today, [Date].

Key Points:

• **Diagnosis:** Possible appendicitis, abdominal pain.
• **Current Status:** Stable vital signs, awaiting further diagnostic testing.
• **Medications:** Pain medication given in the ED (see attachment).
• **Diet:** NPO (nothing by mouth) at the moment.
• **Pending:** Abdominal CT scan is ordered.

A detailed transfer note, including the ED assessment, vital signs, and any interventions performed, is attached. The patient is awaiting an abdominal CT scan. Please contact the ED physician, Dr. [Physician’s Name], at [Phone Number] if you have any questions.

Thank you.

Sincerely,

[Emergency Department Nurse’s Name]

[Hospital Name]