Getting a job offer is exciting! But sometimes, the initial offer letter might need a little tweaking. This guide will walk you through the process and provide examples for how to handle a Request For Revised Offer Letter Sample, ensuring you get what you deserve and understand the terms of your employment.
Why You Might Need a Revised Offer Letter
Sometimes, the first offer letter isn’t quite right. Maybe the salary is off, the start date needs adjusting, or some of the benefits aren’t what you discussed. That’s where requesting a revised letter comes in. It’s a totally normal part of the hiring process. Think of it as fine-tuning the details to make sure everything aligns with what you agreed upon. Here’s why you might need one:
- Salary discrepancies: The offered salary doesn’t match your expectations or the agreed-upon amount.
- Incorrect benefits: The benefits package (health insurance, paid time off, etc.) is misrepresented or missing details.
- Start date conflicts: The proposed start date doesn’t work with your schedule.
- Missing or inaccurate information: Other crucial details like job title, reporting structure, or stock options are incorrect.
It’s crucial to get everything in writing, so you have a clear understanding and documentation of the terms of your employment. Asking for revisions shows that you’re attentive to detail and serious about the position. You want to be sure about everything.
- Review the original offer letter carefully.
- Identify all the areas that need clarification or correction.
- Prepare your request for a revised offer letter, being polite and professional.
Requesting a Salary Adjustment
Subject: Offer Letter – [Your Name] – Request for Clarification/Revision
Dear [Hiring Manager Name],
Thank you so much for offering me the position of [Job Title] at [Company Name]. I am very excited about the opportunity. After reviewing the offer letter, I wanted to clarify a few points. The proposed salary is [Salary Amount]. During our discussions, we had agreed upon a salary of [Agreed Salary]. Would it be possible to adjust the offer letter to reflect the agreed-upon salary?
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Addressing Benefit Package Discrepancies
Subject: Offer Letter – [Your Name] – Benefits Clarification
Dear [Hiring Manager Name],
Thank you again for the offer to join [Company Name] as a [Job Title]. I’m thrilled about the prospect of working with your team. I’ve carefully reviewed the offer letter. I noticed that the details on the health insurance coverage are slightly different from what we discussed. Specifically, the letter states [Stated Benefit], while our conversation was about [Agreed Upon Benefit]. Could you please clarify this for me and, if necessary, issue a revised offer letter that accurately reflects the agreed-upon benefits package?
Thank you for your assistance.
Best regards,
[Your Name]
Negotiating a Different Start Date
Subject: Offer Letter – [Your Name] – Start Date
Dear [Hiring Manager Name],
Thank you so much for offering me the position of [Job Title] at [Company Name]. I’m very excited about the opportunity. The offered start date is [Original Start Date]. However, I am available to start on [Desired Start Date]. Would it be possible to adjust the start date to align with my availability?
Thank you for your understanding.
Sincerely,
[Your Name]
Clarifying Job Title and Responsibilities
Subject: Offer Letter – [Your Name] – Job Title and Responsibilities
Dear [Hiring Manager Name],
Thank you very much for offering me the role of [Job Title] at [Company Name]. I am excited to join the team. Upon reviewing the offer letter, I have noticed that the job title listed is [Incorrect Job Title] and the description of my responsibilities includes [Incorrect Responsibility]. The job title discussed during the interview process was [Correct Job Title], with responsibilities including [Correct Responsibility]. Please let me know if these discrepancies can be corrected in a revised offer letter.
Thank you for your time.
Best,
[Your Name]
Addressing Stock Option or Equity Grants
Subject: Offer Letter – [Your Name] – Stock Options
Dear [Hiring Manager Name],
Thank you for the offer to join [Company Name] as a [Job Title]. I am looking forward to this opportunity. I have reviewed the offer letter. I understand the terms of the offer, I wanted to inquire about the stock option/equity grant. In our previous discussions, it was agreed upon that I would be granted [Number] shares of stock. However, the offer letter does not mention this. Would it be possible to include information about the stock option grant, including the number of shares, vesting schedule, and any relevant details, in a revised offer letter?
Thank you for your assistance.
Sincerely,
[Your Name]
Requesting Clarification on Reporting Structure
Subject: Offer Letter – [Your Name] – Reporting Structure
Dear [Hiring Manager Name],
Thank you for the job offer. I am so excited about the possibility of joining [Company Name]. I have reviewed the offer letter, and I’m eager to move forward. I noticed that the offer letter doesn’t explicitly mention the reporting structure. I wanted to inquire about who my direct supervisor will be and to understand the reporting hierarchy within the team. Could you provide this information or update the offer letter to clarify the reporting structure?
Thank you for your time and consideration.
Best,
[Your Name]
Remember, asking for revisions is not a sign of weakness. It’s a sign of professionalism and ensures that both you and your new employer are on the same page. By following these tips and using the sample letters as a guide, you can confidently navigate the process and secure an offer that truly reflects your needs and the agreed-upon terms. Good luck with your job search!